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Executive Administrator - Facilities, Travels & Couriers

Posted On : 18 Jan, 2022 Administration 11 Traits Refer this Job

Department: Administration | Job Location - KOLKATA | Report To - ASSISTANT MANAGER - ADMINISTRATION

QUALIFICATIONS & EXPERIENCE
Educational Qualification: Bachelor's Degree in Business Administration, Facilities Management, Operations Management, or a related field
Experience: Proven experience in a leadership or managerial role overseeing travel desk, administrative functions, facilities, or operations teams
AVAILABILITY OF EMPLOYEE TRANSPORTATION IN THE GIVEN ROUTES
1. a) Howrah Station to H.O b) Dakshineswar-Dumdum Airport to H.O
KEY RESPONSIBILITY
Housekeeping Management
Ensuring proper cleanliness in the office.
Ensuring proper cleanliness in the office.
 Monitoring the stock of housekeeping items in the office.
Monitoring the stock of housekeeping items in the office.
 Record the requirements and communicate with the Procurement Team.
Record the requirements and communicate with the Procurement Team.
Pantry management
Monitoring the stock of Pantry items of the office
Monitoring the stock of Pantry items of the office
 Record the Pantry requirements and communicate to the Procurement Team
Record the Pantry requirements and communicate to the Procurement Team
 Managing operations of Pantry
Managing operations of Pantry
Record the requirements and communicate with the Procurement Team.
Travel Management
Arrangement for Pickup & Drop as and when required.
Arrangement for Pickup & Drop as and when required.
 Arranging flight/train, Visa, Vehicle hotel bookings as requested by traveler.
Arranging flight/train, Visa, Vehicle hotel bookings as requested by traveler.
 Receipt of invoice from vendor and checking with booking.
Receipt of invoice from vendor and checking with booking.
Send the invoice to the Accounts team for entry.
Send the invoice to the Accounts team for entry.
Courier & Cargo Functions
Outgoing Courier Management
Outgoing Courier Management
 Incoming Courier Management
Incoming Courier Management
Visitor Management
End to End Visitor Management
Attend visitors and direct them to the appropriate offices/advice/action, arrange WIFI assistance, hospitality management including arranging refreshment coordinating with internal teams to ensure seamless order processing, on-time delivery and overall customer delight.
 Pick up & drop as & when required
Arrangement for Pickup & Drop as and when required.