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EXECUTIVE COMMERCIALS(EXPORTS & BILL PROCESSING)

Posted On : 18 Jan, 2022 Commercial 11 Traits Refer this Job

Department: Commercial | Job Location - Kolkata | Report To - Manager-Commercials

QUALIFICATIONS & EXPERIENCE
Educational Qualification: Bachelor Degree in Commerce
Experience: 1-3 years
AVAILABILITY OF EMPLOYEE TRANSPORTATION IN THE GIVEN ROUTES
1. a) Howrah Station to H.O b) Dakshineswar-Dumdum Airport to H.O
KEY RESPONSIBILITY
EXPORT MANAGEMENT- HANDLING SALE ENQUIRY / SALES ORDER
Collecting documents from export customers and then applying for getting it registered in ERP
 Check Email, issue Offer List with all terms & conditions after getting management approval & send to customer
 Follow up with customer for Purchase Order or confirmation on offer
Once PO/Confirmation is received, then issue Proforma Invoice & send to customer
 Update status of Sales Order with Delivery date, approx. Packing details etc. to Customer
 Get copy of payment & Draft LC copy for checking & verification
Send confirmation on payment & LC draft to Customer
Get final LC copy based on LC Draft approved from Customer
EXPORT MANAGEMENT- EFFECTIVE MANAGEMENT OF FREIGHT FORWARDER
Send Cargo details to Forwarder & get quote from them
 Once quote is verified & approved by management then nominate Freight Forwarder
EXPORT MANAGEMENT- SHIPPING DOCUMENT PREPARATION
Make Commercial Invoice, Packing List, Tax Invoice & related Export forms based on LC / Advance Payment copy received from Customer
 Apply for Certificate of Origin
EXPORT MANAGEMENT- EXPORT CLEARANCE
Send Shipping Documents to Forwarder for Custom Clearance
 Once Shipping documents will be sent then ask for checklist of Shipping Bill
 Verify checklist of Shipping Bill & send approval accordingly
Get Shipping Bill copy from Forwarder
 Coordination with Forwarder for pickup planning
 Handover goods with all original Shipping documents
EXPORT MANAGEMENT- SHIPMENT ADVICE
Send Shipping Advice to Customer along with Invoice, Packing List, LR, Co
 Send dispatch to Insurance Company if required based on LC
EXPORT MANAGEMENT- SHIPPING DOCUMENTS COLLECTION
Get all hard copy of Shipping Documents from Transporter/Forwarder
 Make scan copy of Custom certified Shipping Documents & save to respective folder of Export shipment
EXPORT MANAGEMENT- DOCUMENTS PREPARATION FOR BANK
Prepare documents based on LC terms/Payment terms
 Handover documents to Finance team for checking & submit to bank
LOGISTICS MANAGEMENT- ENSURING PROPER TRACKING OF LOGISTICS INVOLVED
Ensuring timely communication with Vendors
 Accurate tracking of goods movement
 Timely communication to Customers
Timely communication to In-House team
BILL PROCESSING- EFFECTIVE HANDLING OF IN-HOUSE INVOICES
Effective bill processing
 Vendor dispute resolution handling
 Assisting in vendor - GSTR 2A Reconciliation co-ordination